RESPONSIBILITIES AND ROLES OF EXECUTIVE POSITIONS WITHIN THE EAGLE, GLOBE AND ANCHOR BROTHERHOOD ASSOCIATION
President
In the Eagle, Globe and Anchor Brotherhood Association (EGABA) the president is the highest leadership position. The President oversees the overall strategic direction, representing EGABA externally, and guiding the Executive Board of Trustees to achieve all short and long-term goals, making high-level decisions impacting the EGABA financial status and operations; essentially acting as the public face and primary decision-maker within the EGABA.
Key responsibilities of a president include:
- Strategic planning:
Developing and implementing the organization's short and long-term goals, vision and strategic plans.
- Executive leadership:
Leading and managing the Executive Board of Trustees, delegating tasks, and ensuring alignment with the EGABA goals.
- External representation:
Serving as the primary spokesperson for EGABA, engaging with stakeholders, clients, and partners.
- Decision-making:
Making critical decisions on major business initiatives, investments, and operational matters.
- Board communication:
Presenting updates and key information to the Executive Board of Trustees, ensuring their understanding of the organization's performance.
- Crisis management:
Leading the organization through challenging situations and providing decisive action during crises.
Vice President
In the Eagle, Globe and Anchor Brotherhood Association the Vice President (VP) serves as a senior executive trustee, typically reporting directly to the president, responsible for overseeing specific departments or business functions, implementing EGABA strategies. In the absent of the President the VP will make key decisions, and acting as a key leader in supporting the overall vision and goals of the EGABA; essentially acting as the "right-hand person" to the president at all times.
Key responsibilities of a VP include:
- Strategic planning:
Contributing to the development and execution of high-level business strategies aligned with EGABA objectives.
- Departmental management:
Overseeing the operations and performance of a specific department or division within the EGABA, including managing teams and budgets.
- Decision-making:
Making important business decisions within their area of responsibility, often in consultation with the president.
- Leadership and communication:
Communicating EGABA goals and strategies to the Executive Board of Trustees, motivating members, and fostering a positive Esprit De Corps environment.
- Financial oversight:
Monitoring EGABA budget and ensuring financial performance aligns with EGABA goals.
- Stakeholder engagement:
Representing the EGABA in external interactions with clients, partners, and investors.
- Performance evaluation:
Assessing the performance of the EGABA and identifying areas for improvement.
- Senior leadership position:
The VP is considered part of the senior leadership team and often participate in high-level decision-making processes.
Treasurer
The Treasurer in EGABA is primarily responsible for overseeing the financial health of EGABA, including managing cash flow, budgeting, investing funds, monitoring financial risks, and ensuring accurate financial reporting, essentially acting as a "financial watchdog" to safeguard the organization's assets and finances.
Key responsibilities of a treasurer include:
- Financial planning and budgeting:
Creating and monitoring budgets, forecasting future financial needs, and advising on financial strategies.
- Cash management:
Managing bank accounts, overseeing receipts and disbursements, ensuring sufficient liquidity.
- Investment management:
Discussing investment decisions on surplus funds, managing investment portfolios with the President
- Financial reporting:
Preparing financial statements, including income statements, balance sheets, and cash flow statements, for review by the President and the Executive Board of Trustees.
- Risk management:
Identifying and mitigating potential financial risks, such as market fluctuations or credit risks.
- Fundraising support:
Assisting with fundraising strategies and managing donor funds.
- Financial analysis:
Interpreting financial data to provide insights and recommendations to the EGABA President and the Executive Board of Trustees.
- Board level position:
In the EGABA, the treasurer is a member of the Executive Board of Trustees and reports directly to EGABA President.
Administrator
The EGABA administrator is responsible for managing and overseeing the day-to-day operations of a EGABA, ensuring smooth workflow by coordinating administrative tasks, implementing policies, managing records, and facilitating communication to achieve EGABA goals efficiently; essentially acting as the backbone of the organization by keeping things organized and running smoothly across various functions.
Key responsibilities of an administrator include:
- Office management:
Handling tasks like scheduling meetings, managing calendars, answering phones, managing mail distribution, ordering office supplies, and maintaining filing systems.
- Information management:
Maintaining accurate records, data entry, report generation, and ensuring information is readily accessible.
- Project coordination:
Assisting with project planning, tracking progress, and ensuring deadlines are met.
- Communication management:
Relaying information to EGABA President and the Executive Board of Trustees, coordinating communication between EGABA members and the Executive Board of Trustees, and managing internal communication channels.
- Compliance management:
Ensuring adherence to EGABA policies, legal requirements, and safety regulations.
- Staff support:
Providing administrative support to the EGABA President, the Executive Board of Trustees and EGABA member.
- Event planning: Help organize EGABA events, conferences and meetings.
Master of Arms
The EGABA Master of Arms is the chief law enforcement and protocol officer for the EGABA:
The Master of arms is responsible for:
- Maintaining order in the EGABA and other areas
- Carrying out orders from the EGABA President
- Promptly delivering messages
- Enforcing EGABA rules and regulations
- Coordinating official events and visits
- Maintaining security and safety in EGABA at all times
Historian
In EGABA the historian's primary role is to research, collect, analyze, and interpret historical information related to the EGABA, preserving its legacy by documenting key events, people, and decisions, often by maintaining archives and providing insights into the organization's past to inform current strategies and decision-making.
Key responsibilities of the EGAA historian include:
- Gathering historical data:
Collecting documents, photographs, interviews, and other artifacts relevant to the EGABA’s history from various sources like archives, EGABA records, and EGABA members testimonies.
- Preserving historical materials:
Maintaining and organizing archives, ensuring proper storage and accessibility of historical documents and artifacts.
- Analyzing historical information:
Studying and interpreting historical data to understand the context and significance of past events and trends within the organization.
- Creating historical narratives:
Writing reports, articles, or presentations that tell the story of the EGABA’s past, highlighting key achievements, challenges, and turning points.
- Providing historical context:
Advising the EGABA President and the Executive Board of Trustees on historical insights that can inform current decision-making and strategic planning.
- Public engagement:
Sharing the EGABA’s history with its members, and the broader community through exhibits, presentations, or publications.
- EGAA is a Non-profit organization:
EGABA Non-profits can benefit from a historian to document their impact and important milestones.
Event Planner
The EGABA Event planner's key responsibilities include: developing and managing event budgets, selecting and negotiating with vendors like caterers and venues, coordinating logistics, creating event timelines, overseeing event setup and execution, managing EGABA’s expectations, and conducting post-event evaluations to assess success and identify areas for improvement.
Key aspects of EGAA event planner's role:
- Concept development:
Conceptualizing the event theme and design, aligning with EGABA President’s vision.
- Budget management:
Creating and adhering to a detailed event budget, negotiating contracts with vendors to stay within budget constraints.
- Venue selection:
Researching and booking suitable event venues based on EGABA’s needs and budget.
- Vendor management:
Identifying, selecting, and managing various vendors including caterers, florists, entertainment, photographers, etc.
- Logistics coordination:
Organizing all event logistics like transportation, setup, teardown, and on-site operations.
- Timeline creation:
Developing a detailed event timeline to ensure smooth execution and adherence to deadlines.
- Communication:
Maintaining clear communication with EGABA President, understanding EGABA’s needs, and addressing concerns throughout the planning process.
- Marketing and promotion:
Developing marketing strategies to promote the event and attract attendees.
- On-site management:
Overseeing the event on the day, handling any unexpected issues, and ensuring everything runs smoothly.
- Post-event analysis:
Conducting a thorough post-event evaluation to gather feedback from attendees, analyze event success, and identify areas for improvement
Chaplain
The EGABA chaplain's primary role is to provide spiritual and religious support to EGABA members, offering pastoral care, and addressing the moral and spiritual wellbeing of the EGABA, regardless of their faith, while also being available for counseling and support during difficult times.
Key aspects the EGABA chaplain's role include:
- Spiritual guidance: Offering individual counseling and pastoral care to EGABA members dealing with personal challenges, stress, or grief.
- Crisis intervention: Responding to emergencies and providing support during traumatic events.
- Moral support: Promoting ethical conduct and upholding EGABA values.
- Interfaith dialogue: Facilitating understanding and respect between different religious beliefs.
- Confidentiality: Maintaining privacy for those seeking spiritual guidance.
- Ordained clergy:
To become EGABA chaplain, one must be ordained by a recognized religious institution.
- Respect for all faiths:
EGABA Chaplain is required to serve individuals of all faiths and beliefs, even if they do not personally share those beliefs.